Finance - Human Resources - Administration Manager

Supervisory and Support   

• Manages the overall functions of the administrative and finance team
• Supervises the administrative and finance team staff
• Manages and directs recruitment  
• Conducts annual performance reviews and evaluations of employees
• Assists to arrange technical and administrative support for short-term consultants and contractors, including orientation on functions and support
• Arranges all conferences, meetings and seminars 

Project Compliance and Guidance Duties 

• Managing policies and prepare procedural guidelines for staff and consultants that are consistent with policies and regulations
• Oversees and coordinates development and implementation of a manual that describes all administrative policies in order to provide guidance to staff, technical assistance team members, and short-term consultants
• Develops and implements new and revised operating policies and procedures as the need arises
• Ensures compliance of operations with administrative policies and guidelines.

Financial Oversight   

• The incumbent oversees and reconciles all financial reporting to ensure compliance with formats, requirements, and scheduling
• Supervises the management of local and foreign currency accounts
• Projects, monitors and replenishes cash flow 
• Prepares fiscal monitoring controls on petty cash, bank accounts and procurement integrity
• Assures cost efficiencies and quality control 
   

Work Experience

• A minimum of ten years working in administration and finance with international organizations providing contractual technical assistance services.
• A minimum of two years working experience in a senior supervisory role.
• This work experience must comprise considerable familiarity with accounting, payroll, procurement and logistical support services. 
• Work experience providing contractual technical assistance is preferred

Skills

• Excellent organizational skills and an ability to communicate clearly and effectively with all levels of staff.
• An ability to act as mediator in conflict situations.
• A working knowledge of data management using Microsoft Word and Excel software programs.
• Extensive knowledge of personnel administration principles, wage and salary administration.
• Excellent organization and time management skills.
• Demonstrates the authority and sensitivity to manage project staff.
• Ability to multi-task and capable of efficiently responding to the needs of the project staff.
• Ability to effectively respond to continuously evolving administrative and financial priorities.