GERERAL AFFAIRS EXECUTIVE

1. Accounting & Finance Assisting

• Issue, billing invoice to customers.
• Follow the invoice’s due date, collect bank cheque/payment on due.
• Enter payable invoice as assigned with match supplier invoice against P/O, PR and ensure correct coding and completeness of supporting documents.
• Measure the true cost of producing merchandise via COGS calculation.
• Ensure transaction record in accordance with accounting principle and company policies.
• Make payment/ receipt voucher.
• Provide administrative support during budget preparation via cash book.
• Verify and crosscheck the price between invoice/ PO and other support documents.
• Check fixed assets invoices and ensure fixed assets recording complied with accounting principle and company policies.
• Make the reports such as Bank Statement, Monthly Expenses, Cash Book, Report Story.
• Collect papers and coordinate closely with outsourcing accounting company.

2. Admin & HR Tasks

• Follow up and coordinate with forwarder and logistics company for customs clearance when importing commodity from oversea suppliers.
• Be responsible for the day to day organization of the site administrative and organizational tasks, assistance to Business Development Manager.
• Take care of facility management, maintenance and repair arrangement: light, air-conditioner, equipments, furniture etc.
• Order office supplies, stationery, name card printing etc.
• Control service contract: office/ warehouse leasing, telephone, internet, etc.
• Manage incoming and outgoing mails/letters, documents, parcels.
• Conduct timekeeping records, employees’ annual leave and others.
• Make travel arrangement including air ticket, accommodation, transportation, insurance and all logistics preparation for staffs and guests of the company as well.
• Other administration and HR job assigned by the Manager

3. Sales & Marketing Supporting

• Prepare sales contract, DO, all documents relating to customer requirement.
• Manage in/out and keep track all documents include: sales contracts, invoice, technical paper, etc.
• Coordinate with Logistic/Warehouse on product availability and delivery schedule by DO.
• Manage all sample/ tester of vendors and follow status of sample sending to clients.
• Update stock list weekly and manage the quantity and status of goods.
• Report to Business Development Manager Weekly/ Monthly Updated Sales Data and Stock Story.

• Male/Female age 27-30 years old.
• Bachelor's Degree or higher in Business Administration or other related fields.
• 3-5 years or more of working experiences in administration officer position.
• Having the working experiences on accounting or audit field will be priority consideration.