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Finance - Human Resources - Administration Manager

  • Ha Noi
  • Manager
  • Permanent
  • Bachelor
  • 7 - 20 Years
  • Negotiable
  • Accounting / Auditing / Tax, Administrative / Clerical, Finance / Investment
  • Unlimited

Job Benefit

  • Insurance
  • Incentive bonus
  • Training & Development

Job Description

Supervisory and Support   

  • Manages the overall functions of the administrative and finance team
  • Supervises the administrative and finance team staff
  • Manages and directs recruitment  
  • Conducts annual performance reviews and evaluations of employees
  • Assists to arrange technical and administrative support for short-term consultants and contractors, including orientation on functions and support
  • Arranges all conferences, meetings and seminars 

Project Compliance and Guidance Duties 

  • Managing policies and prepare procedural guidelines for staff and consultants that are consistent with policies and regulations
  • Oversees and coordinates development and implementation of a manual that describes all administrative policies in order to provide guidance to staff, technical assistance team members, and short-term consultants
  • Develops and implements new and revised operating policies and procedures as the need arises
  • Ensures compliance of operations with administrative policies and guidelines.

Financial Oversight   

  • The incumbent oversees and reconciles all financial reporting to ensure compliance with formats, requirements, and scheduling
  • Supervises the management of local and foreign currency accounts
  • Projects, monitors and replenishes cash flow 
  • Prepares fiscal monitoring controls on petty cash, bank accounts and procurement integrity
  • Assures cost efficiencies and quality control 

Job Requirement

Work Experience

  • A minimum of ten years working in administration and finance with international organizations providing contractual technical assistance services.
  • A minimum of two years working experience in a senior supervisory role.
  • This work experience must comprise considerable familiarity with accounting, payroll, procurement and logistical support services. 
  • Work experience providing contractual technical assistance is preferred


  • Excellent organizational skills and an ability to communicate clearly and effectively with all levels of staff.
  • An ability to act as mediator in conflict situations.
  • A working knowledge of data management using Microsoft Word and Excel software programs.
  • Extensive knowledge of personnel administration principles, wage and salary administration.
  • Excellent organization and time management skills.
  • Demonstrates the authority and sensitivity to manage project staff.
  • Ability to multi-task and capable of efficiently responding to the needs of the project staff.
  • Ability to effectively respond to continuously evolving administrative and financial priorities. 


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